EXHIBITOR APPLICATION
GeekCraft Expo SEATTLE Holiday Market 2022

 

PLEASE NOTE: There is a $10, non-refundable jurying fee for applying to GeekCraft Expo events. If your application is accepted, the fee will be deducted from your balance due for exhibitor space.

IMPORTANT INFORMATION - PLEASE READ BEFORE APPLYING

All GeekCraft Expo events are curated, meaning that all applications for exhibitor space will be reviewed before being accepted. If your application is accepted, you will be notified and invoiced for the amount due. Invoice must be paid within 48 hours of notification date; if invoice is not paid by this date, the invoice will be cancelled and you will become ineligible to exhibit at the event for which you have applied. Please do not apply for space if you cannot afford it. Exhibitor space is not guaranteed until payment is made in full. All payments for exhibitor space at GeekCraft Expo events are non-refundable. Please refer to our Exhibitor FAQ before contacting us with any questions.

EVENT INFORMATION
Event Dates:
November 25th - 27th, 2022


Public Hours:
Friday, 6:00pm  to 9:00pm (separately-ticketed event)
Saturday, 10:00am to 5:00pm
Sunday, 10:00am to 4:00pm

Exhibitor Load-in/Setup Hours:
Friday: 12:00pm to 6:00pm

Event Location:
Hangar 30 / Magnuson Park
6310 NE 74th St
Seattle WA 98115
EXHIBITOR INFORMATION
NAME * (required)
STORE / STUDIO / TRADE NAME *
The name under which you sell your goods.
WEBSITE / WEB STORE
If you also sell via a website, an Etsy shop, etc. please list it here so we can include it in our post-event buyers guide.
FACEBOOK
If you have a Facebook page you utilize for your business, please list it here so we can tag you in posts.
INSTAGRAM
If you have an Instagram account you utilize for your business, please list it here so we can tag you in posts.
EMAIL *
PHONE *
ADDRESS *
HOW DID YOU HEAR ABOUT GEEKCRAFT EXPO SEATTLE? *
Examples: Former attendee, referred by former exhibitor, Facebook, Instagram, etc.
DO YOU HAVE A CITY OF SEATTLE BUSINESS LICENSE? *
PLEASE NOTE: A City of Seattle Business License is NOT the same as a Washington State UBI number.
IF YOU HAVE A CITY OF SEATTLE BUSINESS LICENSE, ENTER THE NUMBER HERE
If you don't know your business license number or you aren't sure that your license is current, you can look it up here.
DO YOU HAVE A WASHINGTON STATE UBI NUMBER? *
If not, you will be assigned one by the state, free of charge.
IF YOU HAVE A WASHINGTON STATE UBI NUMBER, ENTER IT HERE
Again, if you don't have one you will be assigned one by the state, free of charge.
SHOW FLOOR DIAGRAM (subject to change)
FloorPlan_SEATTLE2022_ExApp.jpg
DESCRIPTION OF EXHIBITOR SPACES @ GEEKCRAFT EXPO SEATTLE 2022

 

STANDARD - $480 + 10% fee to the City of Seattle*

Dimensions: 10' (width) by 8' (depth). Features 10 linear feet of aisle frontage and includes one covered 8' x 30" table, two chairs, two exhibitor badges, access to a power outlet (located either on wall or centrally located power strip; 10' extension cord may be required) and wi-fi access suitable for credit card transactions, only (no video streaming). Exhibitor table(s) and/or display units must fit within the confines of your exhibitor space while allowing ample space for you to enter/exit the space.  PLEASE NOTE: Exhibitor displays cannot exceed 8' in height as they would interfere with overhead sprinkler system.

 

CORNER - $720 + 10% fee to the City of Seattle* - LIMITED AVAILABILITY

Dimensions: 10' (width) by 8' (depth). Features 18 linear feet of aisle frontage and includes one covered 8' x 30" table and one uncovered 6' x 30" table in an "L" configuration, two chairs, two exhibitor badges, access to a power outlet (located either on wall or centrally located power strip; 10' extension cord may be required) and wi-fi access suitable for credit card transactions, only (no video streaming). Exhibitor table(s) and/or display units must fit within the confines of your exhibitor space while allowing ample space for you to enter/exit the space PLEASE NOTE: Exhibitor displays cannot exceed 8' in height as they would interfere with overhead sprinkler system.

DOUBLE - $960 + 10% fee to the City of Seattle*

Dimensions: 20' (width) by 8' (depth). Features 20 linear feet of aisle frontage and includes one covered 8' x 30" table, two chairs, two exhibitor badges, access to a power outlet (located either on wall or centrally located power strip; 10' extension cord may be required) and wi-fi access suitable for credit card transactions, only (no video streaming). Exhibitor table(s) and/or display units must fit within the confines of your exhibitor space while allowing ample space for you to enter/exit the space PLEASE NOTE: Exhibitor displays cannot exceed 8' in height as they would interfere with overhead sprinkler system.

ENDCAP - $1440 + 10% fee to the City of Seattle* - LIMITED AVAILABILITY

Dimensions: 16' (width) by 10' (depth). Features 26 linear feet of aisle frontage and includes two covered 8' x 30" tables and two uncovered 6' x 30" tables in a "U" configuration, two chairs, two exhibitor badges, access to a power outlet (located either on wall or centrally located power strip; 10' extension cord may be required) and wi-fi access suitable for credit card transactions, only (no video streaming). Exhibitor table(s) and/or display units must fit within the confines of your exhibitor space while allowing ample space for you to enter/exit the space PLEASE NOTE: Exhibitor displays cannot exceed 8' in height as they would interfere with overhead sprinkler system.

FOOD TRUCK - $550 + 10% fee to the City of Seattle* - LIMITED AVAILABILITY

Stalls are comprised of two adjacent parking spots located in the lot directly outside the event entrance. Includes two exhibitor badges, electrical power (please contact us upon acceptance to let us know the level of current you will need) and recycling, compost and waste bins which will be emptied for you periodically during the event. Food truck exhibitors must be in compliance with all state and local licensing requirements and health code guidelines and must use compostable or recyclable food packaging and utensils.

* Re: 10% fee to the City of Seattle

Normally, in order to sell anything on Seattle Parks & Rec property, you would have to pay the City of Seattle 10% of your gross sales. GeekCraft Inc., however, has made an arrangement wherein *we* pay 10% of *our* gross sales, instead; this is a MUCH better deal for you! And yes, it's completely legal, even though our sales are made online; technically, in the State of Hawaii. If you would like further information, please see page 2 of the Seattle Parks & Rec park use permit brochure or call Seattle Parks & Rec at 206-684-4080 ext. 3.

WHICH TYPE OF EXHIBITOR SPACE WOULD YOU LIKE? *
Please refer to descriptions, above.
WOULD YOU PREFER TO BRING YOUR OWN TABLE(S) OR DISPLAYS? *
Hey, if we don't have to rent them, why should we charge you?
WOULD YOU REQUIRE ANY ADDITIONAL EXHIBITORS BADGES? *
Please refer to exhibitor space descriptions, above. Due to insurance reasons, everyone age 13+ MUST wear a badge at all times while on show floor.

PLEASE READ THIS!

As GeekCraft Expo is a curated market, it’s crucial that we know what you intend to bring to the show. While we understand that many of you bring multiple craft items to sell at events, we are mainly interested in the geeky craft in which you specialize; that thing that you do better than anyone else, that you do differently than everyone else…or that no one else does. Whatever that is, THAT is mainly what we’ll be focusing on during the jurying process. Secondly, we’ll need to know everything ELSE you intend to bring…and we mean EVERYTHING. Please keep in mind that, at the event, if it’s discovered that you have items for sale that a) were not disclosed to us on your application and b) are in direct competition with another exhibitor, you’ll be asked to cease sale of those items immediately (and if you don’t comply, well…you’ll have to leave). Also, please know that you may be accepted on the condition that you not bring one or more of your non-specialty items as it would cause a conflict with another exhibitor’s specialization; in this case, you will be contacted ahead of time by the market curator to make sure this is acceptable. Payment of invoice will represent acceptance of conditions.

IN WHAT GEEKY CRAFT DO YOU SPECIALIZE? *

Please be both brief and concise in your description; example: "hand sculpted polymer clay dragon figurines".  DO NOT GIVE US A LINK TO A WEBSITE; WE WON'T LOOK AT IT!

WHAT ELSE DO YOU INTEND TO SELL AT THE EVENT? *

DO NOT USE GENERIC DESCRIPTORS SUCH AS "VARIOUS" OR "ASSORTED"! A simple list is preferred. Again, DO NOT GIVE US A LINK TO A WEBSITE; WE WON'T LOOK AT IT!

SHOW US YOUR STUFF! (max file size 15MB) *

Please provide us with a CLEAR, HIGH-QUALITY PHOTO, WITHOUT LOGOS OR WATERMARKS, of the geeky craft in which you SPECIALIZE. Please DO NOT include photos of anything else; if we have questions about your non-specialized items, we'll contact you.

Upload File

DID YOU READ ALL OF THE INFORMATION UNDER THE HEADING "PLEASE READ THIS!", LOCATED ABOVE? *

If not, please do so now as an answer of "no" to this question will render your application unacceptable by our market curator.

GEEKCRAFT EXPO PARTICIPATION AGREEMENT

THIS AGREEMENT, dated January 1, 2021 is between GeekCraft Inc. (“GCI”) and the signatory at the end of this agreement (“Participant”). Participant will be participating in GeekCraft Expo SEATTLE, currently scheduled to be held on November 25th through November 27th, 2022 (the “Event”). This Agreement must be digitally signed by Participant and digitally submitted to GCI in order for Participant to exhibit at Event.

Term: This Agreement will be effective for the Event in which the Participant participates. This Agreement may be terminated by GCI with or without cause immediately upon notice to Participant. Participant and its employees, personnel, and agents agree to be bound by the terms of this Agreement and all Event rules, regulations, and directives.

Safety: Participant will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Participant, including obtaining all licenses, permits, and approvals that may be required to enable Participant to conduct its activities at the Event and fulfill its obligations under this Agreement.

Liability: GCI will not be responsible for any loss or damage to Participant’s property, injury to, or death of the Participant (or its agents, employees, and/or personnel), or Participant sales. Participant expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Participant, and hereby releases and waives any claims against GCI related to such loss, damage, liability, injury, and/or destruction.

Insurance: Participant represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Participant will conduct at the Event. Participant covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold GCI (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Participant’s liabilities, actions, or omissions.

Cancellations: The event will proceed regardless of the weather. If there is a cancellation:

(a) By GCI: If cancellation of Event by GCI is necessary due to unforeseen circumstances, pandemic, acts of a third party, or other circumstances which (in GCI’s sole judgment) may compromise the safety or financial well-being of Participant, Event will be rescheduled and all payments made to GCI by Participant will be carried over to either rescheduled Event or to the GCI event to which cancelled Event is geographically nearest. If Event cannot (in GCI's sole judgment) be rescheduled, all payments made to GCI by Participant for exhibitor space at Event, less jurying fee, application fee and any non-refundable fees or charges levied by third parties, will be refunded to Exhibitor.

 

(b) By Participant: If Participant cancels its participation in Event, no refund will be issued and Participant will forfeit their space at Event. 

Participant may not assign this Agreement to any third party, or delegate any of its obligations without the written consent of GCI. Only the accepted Participants are able to sell or distribute their items and/or conduct activities at the Event. The vendor list, map, and exhibitor assignments are subject to change without notice. GCI does not guarantee any level of attendance at the Event and there will be no refunds, under any circumstances, after the Event is over.

Change in terms: The terms of this Agreement may be changed by GCI and notice of such change(s) will be sent to you in writing. You agree to accept notices via email, sent to the address provided by Participant. GCI reserves the right to decline, prohibit, or expel any Participant exhibit, or prevent any activity, displays, product, or conduct, which (in GCI’s sole judgment) is out of keeping with the character of the Event or endangers the venue, any attendee, or other participants.

Participant and its agents, employees, personnel, and/or independent contractors who participate in the Event agree to be bound to this Agreement. The terms of this Agreement, including any waivers, inures to the benefit of GCI and its affiliates and Event co-producers and sponsors.

Independent Contractors: The relationship of Participant to GCI is that of an independent contractor, and nothing contained in this Agreement will be construed as creating a partnership, joint venture, employment relationship, agency, or other relationship between the parties, or to make GCI liable for the debts or obligations of Participant.

The validity, interpretation, construction, and enforcement of this Agreement will be governed and controlled by the laws of the State of Hawaii, without regard to its rules with respect to choice of law. Any dispute arising out of or related to this Agreement must be brought in federal or state court in Honolulu County and the parties hereby consent to the exclusive jurisdiction and the venue of such forum. This Agreement, and any rules and regulations provided to Participant by GCI or GCI’s affiliates, will contain the entire Agreement and understanding between the parties hereto with respect to participation in the Event. If any term is contrary to law then that term will be severed and the remainder of the Agreement will remain in force.

PLEASE BE PATIENT - FILE UPLOAD MAY TAKE A WHILE, DEPENDENT UPON FILE SIZE

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SUCCESS! Our market curator will contact you once your application has been reviewed.