EXHIBITOR APPLICATION
GeekCraft Expo HAWAI'I 2021

 

PLEASE NOTE

There is a NON-REFUNDABLE $10 APPLICATION FEE for applying for space at GeekCraft Expo events. If your application for space is approved, the $10 fee will be deducted from your balance due.

IMPORTANT INFORMATION - PLEASE READ BEFORE APPLYING

All GeekCraft Expo events are curated, meaning that all applications for exhibitor space will be reviewed before being accepted. If your application is accepted, you will be notified and invoiced for the amount due. Invoice must be paid within 48 hours of notification date; if invoice is not paid by this date, the invoice will be cancelled and you will become ineligible to exhibit at the event for which you have applied. Please do not apply for space if you cannot afford it. Exhibitor space is not guaranteed until payment is made in full. All payments for exhibitor space at GeekCraft Expo events are non-refundable. Please refer to our Exhibitor FAQ before contacting us with any questions.

ATTENTION FOOD VENDORS:

This being Hawai'i (we love our snacks!), we do make allowances to our "geeky-only" requirements when it comes to food vendors, but you do still have to go through the jurying process and please be aware that vendors offering geek-themed food items WILL have an advantage in this regard. Additionally, please be aware that you must be in compliance with all local food sanitation and licensing laws and that all food items must be packaged for off-site consumption.

 

INFO RE: COVID-19

Due to the lingering pandemic, enhanced safety protocols such as proof of vaccination, proof of negative COVID-19 test results, wearing face masks and maintaining social distancing may be mandated by the state, county, city or by the venue. If your application is accepted, you will be updated regularly on current protocols.

EVENT INFORMATION
RESCHEDULED Event Dates:
December 4th & 5th, 2021


Public Hours:
Saturday, 10:00am to 5:00pm
Sunday, 10:00am to 4:00pm

Exhibitor Load-in/Setup Hours:
Friday: 1:00pm to 7:00pm; Saturday: 8:00am to 9:45am

Event Location:

Hawai'i Convention Center / Rm 316AB
1801 Kalakaua Ave
Honolulu HI 96815
EXHIBITOR INFORMATION
NAME * (required)
STORE / STUDIO / TRADE NAME *
The name under which you sell your goods.
WEBSITE / WEB STORE
If you also sell via a website, an Etsy shop, etc. please list it here so we can include it in our post-event buyers guide.
FACEBOOK
If you have a Facebook page you utilize for your business, please list it here so we can tag you in posts.
INSTAGRAM
If you have an Instagram account you utilize for your business, please list it here so we can tag you in posts.
EMAIL *
PHONE *
ADDRESS *
HOW DID YOU HEAR ABOUT GEEKCRAFT EXPO HAWAI'I 2021? *
Examples: Former exhibitor, Facebook, Twitter, Instagram, word of mouth, flyer or poster (please provide location where given/seen), tv/newspaper/magazine/radio/podcast interview (please provide name of publication or program, visited past show as attendee, etc.
ARE YOU A FOOD VENDOR? *
Please be aware that you MUST be in compliance with all local licensing and and health code requirements and that all food must be packaged for off-site consumption.
SHOW FLOOR DIAGRAM (subject to change)
Floorplan_HAWAII2021_v3.jpg
DESCRIPTION OF EXHIBITOR SPACES @ GEEKCRAFT EXPO HAWAI'I 2021

 

STANDARD - $295 + 2.9% jurying fee

Dimensions: 6' (width) by 6' (depth). Features 6 linear feet of aisle frontage and includes one covered 6' x 30" table, two chairs and two exhibitor badges. If desired, you may purchase WiFi access from the venue's provider, SmartCity (cost varies from $12.96/day to $79.95/day, depending upon desired speed). Exhibitor table(s) and/or display units must fit within the confines of your exhibitor space. PLEASE NOTE: Exhibitor displays cannot exceed 8' in height.

 

PREMIUM - $395 + 2.9% jurying fee - LIMITED AVAILABILITY

Dimensions: 10' (width) by 10' (depth). Features 10 linear feet of aisle frontage and includes one covered 8' x 30" table, two chairs, two exhibitor badges and access to a power outlet (extension cord of up to 15' in length is required). If desired, you may purchase WiFi access from the venue's provider, SmartCity (cost varies from $12.96/day to $79.95/day, depending upon desired speed). Exhibitor table(s) and/or display units must fit within the confines of your exhibitor space. PLEASE NOTE: Exhibitor displays cannot exceed 8' in height. COMMERCIAL 10X10 POP-UP FRAMES ARE NOT ALLOWED AS THEY INTERFERE WITH THE OVERHEAD SPRINKLER SYSTEM AND THE SECURITY CAMERAS.

DOUBLE - $495 + 2.9% jurying fee

Dimensions: 14' (width) by 6' (depth). Features 14 linear feet of aisle frontage and includes two covered 6' x 30" tables, two chairs and two exhibitor badges. If desired, you may purchase WiFi access from the venue's provider, SmartCity (cost varies from $12.96/day to $79.95/day, depending upon desired speed). Exhibitor table(s) and/or display units must fit within the confines of your exhibitor space. PLEASE NOTE: Exhibitor displays cannot exceed 8' in height. COMMERCIAL 10X10 POP-UP FRAMES ARE NOT ALLOWED AS THEY INTERFERE WITH THE OVERHEAD SPRINKLER SYSTEM AND THE SECURITY CAMERAS.

 

CORNER - $595 + 2.9% jurying fee - LIMITED AVAILABILITY

Dimensions: 11.5' (width) by 10' (depth). Features 21.5 linear feet of aisle frontage and includes two covered 8' x 30" tables in an “L” configuration, two chairs, two exhibitor badges and access to a power outlet (extension cord of up to 15' in length is required). If desired, you may purchase WiFi access from the venue's provider, SmartCity (cost varies from $12.96/day to $79.95/day, depending upon desired speed). Exhibitor table(s) and/or display units must fit within the confines of your exhibitor space. PLEASE NOTE: Exhibitor displays cannot exceed 8' in height. COMMERCIAL 10X10 POP-UP FRAMES ARE NOT ALLOWED AS THEY INTERFERE WITH THE OVERHEAD SPRINKLER SYSTEM AND THE SECURITY CAMERAS

 

ENDCAP - $1195 + 2.9% jurying fee - LIMITED AVAILABILITY

Dimensions: 22' (width) by 11.5' (depth). Features 45 linear feet of aisle frontage and includes four covered 8' x 30" tables, four chairs, two exhibitor badges and access to a power outlet (extension cord of up to 15' in length is required). If desired, you may purchase WiFi access from the venue's provider, SmartCity (cost varies from $12.96/day to $79.95/day, depending upon desired speed). Exhibitor table(s) and/or display units must fit within the confines of your exhibitor space. PLEASE NOTE: Exhibitor displays cannot exceed 8' in height. COMMERCIAL 10X10 POP-UP FRAMES ARE NOT ALLOWED AS THEY INTERFERE WITH THE OVERHEAD SPRINKLER SYSTEM AND THE SECURITY CAMERAS.

WHICH TYPE OF EXHIBITOR SPACE WOULD YOU LIKE? *
Please refer to descriptions, above.
WOULD YOU PREFER TO BRING YOUR OWN TABLE(S) AND/OR CHAIRS? *
Please refer to descriptions, above.
WOULD YOU REQUIRE ANY ADDITIONAL EXHIBITORS BADGES? *
Please refer to descriptions, above. Due to insurance reasons, everyone age 13+ MUST wear a badge at all times while on show floor.

WOULD YOU LIKE A POWER DROP AT YOUR EXHIBITOR SPACE? *

Please refer to descriptions, above. Power drop is included with PREMIUM, CORNER and ENDCAP spaces.

PLEASE READ THIS!

As GeekCraft Expo is a curated market, it’s crucial that we know what you intend to bring to the show. While we understand that many of you bring multiple craft items to sell at events, we are mainly interested in the geeky craft in which you specialize; that thing that you do better than anyone else, that you do differently than everyone else…or that no one else does. Whatever that is, THAT is mainly what we’ll be focusing on during the jurying process. Secondly, we’ll need to know everything ELSE you intend to bring…and we mean EVERYTHING. Please keep in mind that, at the event, if it’s discovered that you have items for sale that a) were not disclosed to us on your application and b) are in direct competition with another exhibitor, you’ll be asked to cease sale of those items immediately (and if you don’t comply, well…you’ll have to leave). Also, please know that you may be accepted on the condition that you not bring one or more of your non-specialty items as it would cause a conflict with another exhibitor’s specialization; in this case, you will be contacted ahead of time by the market curator to make sure this is acceptable. Payment of invoice will represent acceptance of conditions.

IN WHAT GEEKY CRAFT DO YOU SPECIALIZE? *

Please be both brief and concise in your description; example: "hand sculpted polymer clay dragon figurines".  DO NOT GIVE US A LINK TO A WEBSITE; WE WON'T LOOK AT IT!

WHAT ELSE DO YOU INTEND TO SELL AT THE EVENT? *

DO NOT USE GENERIC DESCRIPTORS SUCH AS "VARIOUS" OR "ASSORTED"! A simple list is preferred. Again, DO NOT GIVE US A LINK TO A WEBSITE; WE WON'T LOOK AT IT!

SHOW US YOUR STUFF! (max file size 15MB) *

Please provide us with a CLEAR, HIGH-QUALITY PHOTO, WITHOUT LOGOS OR WATERMARKS, of the geeky craft in which you SPECIALIZE. Please DO NOT include photos of anything else; if we have questions about your non-specialized items, we'll contact you.

Upload File

DID YOU READ ALL OF THE INFORMATION UNDER THE HEADING "PLEASE READ THIS!", LOCATED ABOVE? *

If not, please do so now as an answer of "no" to this question will render your application unacceptable by our market curator.

GEEKCRAFT EXPO PARTICIPATION AGREEMENT

THIS AGREEMENT, dated January 1, 2021 is between GeekCraft Inc. (“GCI”) and the signatory at the end of this agreement (“Participant”). Participant will be participating in GeekCraft Expo HAWAI'I, currently scheduled to be held on December 4th & 5th, 2021 (the “Event”). This Agreement must be digitally signed by Participant and digitally submitted to GCI in order for Participant to exhibit at Event.

Term: This Agreement will be effective for the Event in which the Participant participates. This Agreement may be terminated by GCI with or without cause immediately upon notice to Participant. Participant and its employees, personnel, and agents agree to be bound by the terms of this Agreement and all Event rules, regulations, and directives.

Safety: Participant will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Participant, including obtaining all licenses, permits, and approvals that may be required to enable Participant to conduct its activities at the Event and fulfill its obligations under this Agreement.

Liability: GCI will not be responsible for any loss or damage to Participant’s property, injury to, or death of the Participant (or its agents, employees, and/or personnel), or Participant sales. Participant expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Participant, and hereby releases and waives any claims against GCI related to such loss, damage, liability, injury, and/or destruction.

Insurance: Participant represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Participant will conduct at the Event. Participant covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold GCI (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Participant’s liabilities, actions, or omissions.

Cancellations: The event will proceed regardless of the weather. If there is a cancellation:

(a) By GCI: If cancellation of Event by GCI is necessary due to unforeseen circumstances, pandemic, acts of a third party, or other circumstances which (in GCI’s sole judgment) may compromise the safety or financial well-being of Participant, Event will be rescheduled and all payments made to GCI by Participant will be carried over to either rescheduled Event or to the GCI event to which cancelled Event is geographically nearest. If Event cannot (in GCI's sole judgment) be rescheduled, all payments made to GCI by Participant for exhibitor space at Event, less jurying fee, application fee and any non-refundable fees or charges levied by third parties, will be refunded to Exhibitor.

 

(b) By Participant: If Participant cancels its participation in Event, no refund will be issued and Participant will forfeit their space at Event. 

Participant may not assign this Agreement to any third party, or delegate any of its obligations without the written consent of GCI. Only the accepted Participants are able to sell or distribute their items and/or conduct activities at the Event. The vendor list, map, and exhibitor assignments are subject to change without notice. GCI does not guarantee any level of attendance at the Event and there will be no refunds, under any circumstances, after the Event is over.

Change in terms: The terms of this Agreement may be changed by GCI and notice of such change(s) will be sent to you in writing. You agree to accept notices via email, sent to the address provided by Participant. GCI reserves the right to decline, prohibit, or expel any Participant exhibit, or prevent any activity, displays, product, or conduct, which (in GCI’s sole judgment) is out of keeping with the character of the Event or endangers the venue, any attendee, or other participants.

Participant and its agents, employees, personnel, and/or independent contractors who participate in the Event agree to be bound to this Agreement. The terms of this Agreement, including any waivers, inures to the benefit of GCI and its affiliates and Event co-producers and sponsors.

Independent Contractors: The relationship of Participant to GCI is that of an independent contractor, and nothing contained in this Agreement will be construed as creating a partnership, joint venture, employment relationship, agency, or other relationship between the parties, or to make GCI liable for the debts or obligations of Participant.

The validity, interpretation, construction, and enforcement of this Agreement will be governed and controlled by the laws of the State of Hawaii, without regard to its rules with respect to choice of law. Any dispute arising out of or related to this Agreement must be brought in federal or state court in Honolulu County and the parties hereby consent to the exclusive jurisdiction and the venue of such forum. This Agreement, and any rules and regulations provided to Participant by GCI or GCI’s affiliates, will contain the entire Agreement and understanding between the parties hereto with respect to participation in the Event. If any term is contrary to law then that term will be severed and the remainder of the Agreement will remain in force.

PLEASE BE PATIENT - FILE UPLOAD MAY TAKE A WHILE, DEPENDENT UPON FILE SIZE

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SUCCESS! Our market curator will contact you once your application has been reviewed.